K9 E-Mail client

Setup and Options for the K-9 Mail App on VollaOS

K-9 Mail is a free and secure email app pre-installed as a system app on VollaOS, a privacy-friendly, de-Googled Android operating system. This guide explains step by step how to set up your email account in K-9 Mail and adjust the most important settings. It is beginner-friendly and requires no technical prior knowledge.

Prerequisites

• A Volla Phone with VollaOS.
• An email address (e.g., from GMX, Mailbox.org, Posteo, or another provider).
• Your login credentials: email address and password.
• Optional: Server settings (if your email provider does not support automatic configuration).

Step-by-Step Guide: Setting Up an Email Account

K-9 Mail is already installed on your Volla Phone. Follow these steps to set up your email account:

Step 1: Open K-9 Mail

1. Tap the K-9 Mail app icon on your Volla Phone’s home screen. It shows an envelope with a dog symbol.
2. On first launch, the app displays a welcome screen. Tap Get Started or Continue to begin setup.

Step 2: Add an Email Account

1. Enter your email address (e.g., example@your-provider.com) and password.
2. Tap Next.
3. K-9 Mail will attempt to automatically detect server settings (e.g., for GMX, Posteo, or Mailbox.org). This works seamlessly for most providers.

Step 3: Manual Setup (if needed)

If automatic setup fails, you need to enter the server settings manually. These can be found on your email provider’s website. Typical settings include:

• Protocol: Choose IMAP (recommended for synchronization) or POP3 (downloads emails).
• Incoming server: e.g., imap.your-provider.com
• Port: 993 (for IMAP with SSL/TLS)
• Security: SSL/TLS
• Outgoing server: e.g., smtp.your-provider.com
• Port: 587 (for SMTP with STARTTLS)
• Authentication required: Enable this option and enter your email address and password.

Tap Next to verify the settings. If correct, K-9 Mail will display a success message.

Step 4: Customize Account Settings

1. Assign a name to your account (e.g., “Personal Emails”).
2. Enter the name to be displayed in outgoing emails (e.g., “John Doe”).
3. Tap Finish or Continue to complete the setup.
4. K-9 Mail will now load your emails and display the inbox.

Customizing Key Options in K-9 Mail

After setup, you can tailor K-9 Mail to your needs. Here are the most important settings for beginners:

Configure Notifications

To be informed about new emails:

1. Open K-9 Mail and tap the menu icon (three horizontal lines) in the top left.
2. Select your account and tap Account Settings.
3. Scroll to Notifications and enable Notifications for new emails.
4. Customize the notification sound or vibration by tapping Ringtone or Vibration.

Folder Management

K-9 Mail displays your inbox by default. To view other folders like “Sent,” “Drafts,” or custom folders:

1. Tap the menu icon (three lines) on the main screen.
2. Select your account. A list of all available folders will appear.
3. Tap a folder (e.g., “Sent”) to view its contents.
4. To automatically sync folders (e.g., show new emails in the “Sent” folder), go to Account Settings > Folders and enable synchronization for the desired folders.

Set Synchronization Interval

To save battery, you can adjust how often K-9 Mail checks for new emails:

1. Go to Account Settings > Fetch Frequency.
2. Choose an interval, e.g., every 15 minutes, 30 minutes, or “Manual” (only when you open the app).
3. Note: Shorter intervals consume more battery.

Add Multiple Accounts

If you use multiple email addresses:

1. Tap the menu icon > Add Account on the main screen.
2. Repeat the steps from “Add an Email Account.”
3. All accounts will be displayed in K-9 Mail. Switch between them by tapping the account name in the menu.

Unified Inbox

To view emails from all accounts in a single inbox:

1. Tap Unified Inbox on the main screen (if available).
2. All new emails from your accounts will be displayed together here.

Everyday Tips

• **Write emails**: Tap the pencil icon (bottom right) to compose a new email.
• **Delete or move emails**: Long-press an email to select it, then use the icons at the top (trash for delete, folder icon for move).
• **Search**: Use the magnifying glass icon at the top to search for emails.
• **Privacy**: K-9 Mail is privacy-friendly and does not store data on external servers.

Troubleshooting

• **No emails displayed?** Check your internet connection and server settings (see Step 3).
• **No notifications?** Ensure notifications are enabled in K-9 Mail and in VollaOS settings (under “Apps” > “K-9 Mail”).
• **Password issues?** Verify you’re using the correct password. For providers like Mailbox.org, you may need an app-specific password.

Further Help

• Visit your email provider’s website for specific server settings.
• The K-9 Mail community offers support on the official website: k9mail.app.
• For questions about VollaOS: volla.online.

With this guide, you can easily use K-9 Mail and securely manage your emails. Happy emailing!